Home Why VisitorMate
Why VisitorMateWhy move off the visitor logbook?
A paper book or a shared spreadsheet is cheap and familiar. It also shows every previous visitor’s name and number to the next person, cannot ask the host, and cannot tell you who is still inside when the alarm goes off.
Side by side
| Side by side | Paper logbook | Spreadsheet | VisitorMate |
|---|---|---|---|
| Privacy of earlier visitors | Every name on the page is visible | Depends on who has the file | The kiosk never shows another visitor |
| Host approval | Phone call from reception | Phone call or email | Email / WhatsApp link, multi-step rules |
| Who is on site now | Read every line | If someone filled in the exit time | Live list per branch, overstay alerts |
| Evacuation | Carry the book outside | Print it, if the PC is reachable | Roll-call on a phone, works offline |
| Proof of policy acceptance | A signature column | Not really | Policy version, time and signature |
| Visitor badge | Handwritten sticker | — | Printed badge and QR pass |
| Reports | Count by hand | Formulas you maintain | Eleven reports, CSV and PDF export |
| Audit of changes | Crossed-out lines | Version history at best | Audit log of every action |
| Cost | A notebook | Free | A monthly or yearly plan; a tablet if you want a kiosk |
What changes on day one
Less exposed data
No open book of names and mobile numbers on the counter.
Hosts are told
Approval requests and arrival alerts reach the host directly.
A real on-site list
Check-outs are scanned, and forgotten ones are closed and marked automatic.
When paper is still fine
If you see a handful of visitors a week, have no security desk and nobody asks for reports, a logbook may be enough. VisitorMate earns its place when visitors, hosts, branches or rules multiply.
Ready to retire the visitor logbook?
Start a free trial, pair a tablet and welcome your first visitor today.