Starter
AED149/ month
AED1,490/ year
Save 17% · AED 124.17 / month, billed yearly
- 1branches
- 1kiosks
- 5users
- 1 branch
- 1 Android kiosk
- Walk-ins and appointments
- QR visitor passes
- Email notifications
- Basic reports
Visitor management for the UAE and beyond
Every visitor welcomed, approved and accounted for
VisitorMate runs your reception: invitations and appointments, host approvals, QR passes, check-in and check-out, and a live list of who is on site. With a self-service Android kiosk, and apps that keep working offline.
14-day free trial · no card needed · English and Arabic
- < 60stypical kiosk registration
- 3apps: web, Android, Windows
- 100%reception keeps working offline
- EN | عEnglish and Arabic, RTL
How it works
From invitation to check-out in four steps
Invite or walk in
A host books the visit, or the visitor registers at the kiosk.
Approve
The right people approve by rule: host, reception, security or HR.
Check in with a QR pass
A signed QR pass is scanned at the kiosk or desk. The host is told.
Know who is inside
Live occupancy, overdue alerts, check-out and reports.
Android kiosk
A reception desk that never takes a break
Pair any supported Android tablet with a branch in a minute. Visitors register themselves in English or Arabic while your team gets on with their day.
- No admin screens and no other visitors’ data on the tablet
- Android app pinning or lock-task kiosk mode, where the device supports it
- Remote settings, enable or disable from the dashboard
- Check out by scanning the pass on the way out
Everything reception and security need
One platform for every branch, desk and kiosk. Switch modules on as you grow.
Appointments and invitations
Hosts and reception book visits with time slots, duration and meeting place. Visitors get an invitation with a QR code.
Approval workflows
Rules by visitor category, branch, department or host. Single or multi-level, with escalation when nobody answers.
QR visitor passes and badges
A digital pass with a signed QR code that carries no personal data, plus printable badges.
Check-in and check-out
Scan the pass at the kiosk or desk, or check in by hand. The host is told the moment the visitor arrives.
Live occupancy
See who is inside each branch right now, who is expected and who has overstayed.
Contractors and workers
Contractor companies, workers, documents with expiry dates and safety induction before work starts.
Courier and deliveries
Log every parcel with courier, tracking number and recipient. Confirm who received and who collected it.
Meeting rooms
Rooms with capacity and facilities, an availability calendar and bookings linked to appointments.
Emergency roll-call
One tap shows every visitor and contractor on site by branch and assembly point, and records who is safe.
Reports and exports
Daily to custom-range reports by branch, department, host and category, with Excel/CSV export.
Audit trail
Sign-ins, approvals, passes, check-ins, exports and settings changes are recorded with who, when and where.
Notifications
Email and WhatsApp for invitations, reminders, approval requests, decisions, arrivals and queue tokens, in English or Arabic.
Offline & apps
Reception does not stop when the internet does
Every staff device keeps its own copy of the data it is allowed to see. Visitors are registered, checked in and checked out offline, and everything syncs the moment the connection is back.
- Local copy on each device. Only the branch data the user is allowed to see.
- Sync with conflict rules. Changes queue up offline and sync in order; the newest version wins.
- QR passes checked offline. Staff devices verify the pass signature without a connection.
- Roll-call when it matters. The on-site list is on the device in your hand.
Solutions
One visitor system, shaped around the job in front of you
Reception & front desk
Walk-ins, kiosk, passes, badges
Security & gate
Verify passes, watchlist, muster list
Queue management & TV display
Tokens, counters, voice calls
Appointments & pre-registration
Invitations with QR, booking page
Contractors & vendors
Documents, induction, attendance
Multi-branch & enterprise
Branches, roles, consolidated reports
Industries
Set up for the way your site works
Corporate offices
Polished welcomes for guests, interview candidates and VIPs, with hosts told the moment they arrive.
Business centres and co-working
One lobby, many companies: each tenant company keeps its own hosts, rules and records.
Factories and plants
Contractors, safety induction and document expiry before anyone reaches the floor.
Schools and campuses
Know every adult on campus. Parents, vendors and guests are approved before they go in.
Hospitals and clinics
Visitors, vendors and contractors kept apart from patient systems, with minimal data collected.
Warehouses and logistics
Drivers, couriers and contractors at the gate, with deliveries confirmed and the yard accounted for.
Multi-branch organisations
One account for every site. Head office sees everything; each branch sees its own.
Security & privacy
Built to protect your visitors’ data
Visitor logs are personal data. We collect less, show less and record who looked.
Tenant isolation
Every record belongs to one business. The server sets the business on every change; devices cannot choose it.
Role-based access
Owner, branch admin, receptionist, security, host, HR and read-only auditor. Users tied to a branch only get that branch’s data.
Encryption in transit
All apps talk to the server over HTTPS. Passwords are hashed and sign-in tokens are stored only as hashes.
Signed QR passes
The QR code holds an opaque, signed reference, never a name, phone number or ID number.
Simple pricing in AED
Pay by branches, kiosks and users. Every plan starts with a free trial.
Business
AED349/ month
AED3,490/ year
Save 17% · AED 290.83 / month, billed yearly
- 3branches
- 5kiosks
- 25users
- Up to 3 branches
- 5 kiosks
- Multi-level approvals
- Contractors and deliveries
- Meeting rooms
- Badge printing
- All reports with export
Enterprise
AED899/ month
AED8,990/ year
Save 17% · AED 749.17 / month, billed yearly
- 50branches
- 50kiosks
- 500users
- Unlimited-scale branches
- 50 kiosks
- Emergency roll-call
- Audit and retention controls
- Priority support
- Dedicated deployment on request
Prices exclude VAT. Hardware (tablets, stands, printers) is not included. · No credit card needed
Frequently asked questions
Which tablets work as a kiosk?
Most current Android tablets with a front camera work well. For a locked-down kiosk, use a tablet that supports Android app pinning or lock-task mode. A Windows touch PC can also run the kiosk.
What happens when the internet goes down?
Staff apps on Android and Windows keep working from their local copy and sync later. The kiosk saves new registrations and tells the visitor to see reception; it never shows an approval it has not received.
Do we have to collect Emirates ID?
No. Identity-document capture is off by default. Collect only what your organisation is authorised to process.
Is it available in Arabic?
Yes. The dashboard, apps, kiosk, emails and this website work in English and Arabic with right-to-left layout.
Can we try it first?
Yes. Start a free trial with sample data, pair a tablet and run a real visit in a few minutes. No card needed.
Can we pay yearly?
Yes. Yearly plans cost less than paying month by month. Switch with the toggle on the pricing page.
Ready to retire the visitor logbook?
Start a free trial, pair a tablet and welcome your first visitor today.